How to Hire Virtual Assistants for Your WordPress Site (Expert Tips)

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Are you wondering really to prosecute virtual assistants for your WordPress site?

Running a business is simply a batch of work. But if you neglect to support your WordPress website properly, past you whitethorn spot your postulation and income quickly drop. The bully news is you tin get a virtual adjunct (VA) to negociate your tract for you.

In this article, you will study really to prosecute a WordPress virtual adjunct truthful that you tin attraction connected nan astir important activities successful your business.

How to prosecute virtual assistants for your WordPress site

What Is a Virtual Assistant?

A virtual adjunct (VA) is an independent contractor who helps support your business remotely.

They grip each nan repetitive aliases time-consuming tasks that you don’t person nan clip for aliases could usage a helping manus with. These could beryllium tasks for illustration scheduling appointments, managing your calendar, aliases moreover sending emails.

Unlike an agency head aliases executive assistant, a virtual adjunct does their activity wholly remotely. Also, VAs are mostly utilized for simpler tasks, while executive assistants are trusted to execute much analyzable activities that require much experience.

Why You Need to Hire Virtual Assistants for Your WordPress Site?

Managing a WordPress website intends being responsible for keeping website backups, plugin and taxable updates, and WordPress halfway updates.

If you neglect to support your site, past it could beryllium astatine consequence of hacks, acquisition downtime, aliases moreover person slow loading times. And that tin straight origin you to suffer visitors and moreover customers.

If you don’t person nan clip to support your tract aliases don’t cognize really to, past you whitethorn want to prosecute a virtual assistant.

Your virtual adjunct will beryllium responsible for helping pinch WordPress-related tasks remotely. They tin execute a wide scope of tasks that spell beyond maintenance, specified as:

  • Technical support: Perform regular WordPress backups, support your WordPress plugins and themes updated, optimize site performance, and more.
  • Content management: Perform contented updates for SEO, schedule posts, and negociate comments.
  • Customer support: Respond to blog posts and societal media comments, prosecute pinch your audience, and schedule appointments.
  • E-commerce support: If you ain an online store, past you tin person your VA process orders, negociate merchandise listings, and grip customer inquiries. Or they tin execute information introduction tasks for illustration updating inventory levels aliases prices.
  • Design: If they person creation aliases coding skills, past VAs tin make layout changes, set styles, aliases moreover create visuals.

VAs tin return nan workload disconnected your sheet truthful you tin attraction connected higher-priority activities that thrust gross for your business.

To put it into perspective, let’s opportunity your clip is worthy $50 an hour. Many administrative tasks tin beryllium outsourced to VAs for $5 to $25 per hour. As a result, those other hours you person regained will let you to gain much money.

Hiring VAs mightiness conscionable beryllium nan champion move you tin make successful your business. With that being said, here’s really you tin build a reliable squad of VAs.

1. Decide Which Tasks to Outsource and Document Your Process

The first point you request to do is make a database of tasks you’d for illustration your WordPress virtual adjunct to perform.

This will thief you select VAs to only those that fresh your needs. As antecedently mentioned, location are dozens of tasks an adjunct tin grip for you.

Assuming these are each tasks you are presently doing yourself, you should archive nan full process and create guidelines for them to follow. There are galore businesslike ways to archive nan process:

  • Use Snagit to grounds your surface and seizure each click you make for each task.
  • Create a checklist aliases resources hub successful Notion. You whitethorn request to see tutorials, scripts, and templates to follow.

Not only does this thief make it easier to onboard your caller squad members, but it besides helps to constitute a much meticulous occupation explanation and find nan correct candidates for nan role.

Here’s an illustration of what a assets hub connected Notion whitethorn look like.

WordPress virtual adjunct SOP

You tin tag each archive by nan type of task it is.

Within each document, we’ve included step-by-step instructions on pinch screenshots to thief guideline VAs to execute a task.

internal correction SOP

2. Write an Accurate Job Listing

If you want to find nan correct WordPress virtual assistant, past you will person to constitute a compelling occupation explanation that attracts personification pinch nan qualities and skills you need.

This serves arsenic a select for identifying nan correct candidate. An effective virtual adjunct occupation station should include:

  • Scope of work: Outline nan tasks and responsibilities nan VA will beryllium handling. You should intelligibly authorities nan expected readiness and whether you are looking to capable a full-time aliases part-time role.
  • Skills needed: Specify nan skills and qualifications you are looking for. Also, database nan devices and package nan VA is expected to cognize really to use, specified arsenic nan WordPress CMS.
  • Experience: Mention nan level of acquisition you are looking for, whether it’s entry-level aliases personification pinch circumstantial years of experience.
  • Budget: Set a fund and bespeak your penchant for hourly rates aliases fixed-priced contracts.

The much elaborate you tin include, nan better. For instance, here’s what a occupation station could look like.

Upwork VA occupation specifications

3. Know Where to Find Top Virtual Assistants

Once you’ve sewage your archiving successful spot and written your occupation ad, you are fresh to commencement looking for virtual assistants.

Freelance websites are a awesome starting constituent to find a dedicated VA, particularly erstwhile you person circumstantial needs successful mind.

While you could spell nan accepted way of hiring virtual assistants done occupation boards, freelance platforms person immoderate benefits, specified as:

  • A reappraisal strategy to spot really they worked pinch erstwhile clients
  • Global payments and easy invoicing
  • A chat characteristic to talk task specifications and stock files
  • Payments are done an escrow service, truthful you will only salary for activity that gets completed

That being said, we urge these freelance platforms to get started:



Codeable is simply a reliable WordPress freelance level that helps lucifer you pinch WordPress experts. You tin find experts successful beautiful overmuch each areas of WordPress, including:

  • Theme and plugin improvement and customization
  • E-commerce development
  • Custom WordPress web improvement
  • Web creation
  • APIs and integration
  • Troubleshooting and attraction
  • Security and capacity

Basically, if you are having problem pinch nan method broadside of WordPress and want qualified experts to grip it for you, past Codeable is an fantabulous option. And because nan level accepts only nan apical 2% of applicants, you tin beryllium judge that you are moving pinch skilled WordPress professionals.



Upwork is 1 of nan largest freelance marketplaces retired there, pinch complete 12 cardinal registered freelancers connected nan platform.

Unlike Codeable, you tin find virtual assistants pinch a wider scope of skills. That allows you to find professionals for various tasks beyond WordPress.

Since location are much users connected nan platform, there’s a bully chance you tin find a virtual adjunct wrong your budget.

Upwork besides shows testimonials and occupation occurrence scores connected each freelancer’s floor plan truthful you tin spot their way record. On apical of that, Upwork allows you to browse talent, connection them directly, and moreover induce them to apply.

While you could take a tract for illustration Fiverr instead, it whitethorn beryllium much suited for one-time projects alternatively than a recurring domiciled for illustration a VA.



Toptal is simply a freelance level known for their rigorous screening platform, accepting only nan apical 3% of applicants.

Freelancers person to walk 5 steps of nan screening process, including a broad English information and task assessment.

Unlike different platforms, Toptal takes a much customized approach. A squad personnel will hop connected a telephone pinch you to stitchery requirements and talent preferences. From there, they’ll present you to nan correct lucifer for your occupation from their expert-vetted talent network.

This personalized matching process ensures that you activity pinch virtual assistants who person nan correct skills and acquisition for your WordPress tasks. And it saves you from sifting done thousands of resumes and coordinating interviews yourself.

Toptal moreover has a dedicated invoicing and time-tracking characteristic called TopTracker. With this service, you tin easy way hours and make payments via PayPal, Payoneer, aliases nonstop slope transfer. But you could besides usage a dedicated time-tracking instrumentality for illustration TimeDoctor arsenic well.

4. Interview Qualified Candidates

Once you’ve had your occupation station up for a fewer days, you should spot applications flooding in. Sifting done applicants tin beryllium a chore, but it’s a must if you want to find nan correct person.

You request to constrictive down your database of candidates to ones that meet your qualifications. From there, you tin take to person applicants acquisition a skills test. This filters retired candidates who simply don’t person nan accomplishment group to do nan job.

For example, you tin create a dummy WordPress tract and person them execute a afloat backup of nan site, troubleshoot a communal issue, aliases optimize a blog station for SEO. The database of duties you’ve already made will thief you determine really to vet your candidates.

After that, you tin prime nan fewer candidates who scored nan highest and are astir qualified for nan job. You will request to question and reply those imaginable hires complete Google Meet aliases Zoom.

By now, you cognize that nan candidates are tin of performing nan role. But you will besides want to cognize if they are a bully taste fresh for your company. Evaluate really they for illustration to activity successful a squad setting, problem-solve chartless situations, aliases prioritize tasks, particularly erstwhile handling aggregate responsibilities.

5. Hire and Onboard New Virtual Assistants

Generally, you will prosecute nan campaigner who has made nan champion impression. Make judge to person immoderate caller hires motion an Independent Contractor Agreement. This statement outlines nan terms, including nan scope of activity and costs terms.

Also, it specifications intelligence spot rights, which is important to clarify, particularly erstwhile dealing pinch website content, designs, aliases different imaginative elements.

With package for illustration signNow, you tin create agreements successful PDF format and induce your caller hires to motion nan contract.

But earlier your caller VA starts, you should besides person an onboarding process successful place.

All you person to do is usage a task guidance instrumentality to create a bid of onboarding tasks that request to beryllium completed successful bid to get nan VA caught up to speed.

You tin usage Asana to delegate a checklist of tasks to thief onboard your caller virtual assistants. Every caller squad personnel will spell done a bid of action items to get them acquainted pinch your institution and really you operate. In nan checklist, it should outline things specified as:

  • Your company’s ngo and halfway values
  • Access to WordPress tract login and different devices
  • Documentation and training connected really to execute tasks
  • Access to team connection tools for collaboration (for example, utilizing Slack is simply a awesome measurement to chat pinch VAs 1 connected 1, aliases you tin create a dedicated transmission to make announcements to your full team.

You tin simply adhd links to nan assets hub you created earlier pinch Notion aliases akin software.

When adding permissions and roles to WordPress and different software, it’s captious that you usage a password head for illustration 1Password.

This package will make and shop strong, unsocial passwords for each account, which tin thief forestall anyone from hacking into your WordPress site.

Alternative: Use WP Maintenance Services

You whitethorn determine that you are not rather fresh to prosecute a VA, either because you don’t person capable tasks to delegate aliases it doesn’t make financial sense.

In that case, you mightiness want to take WordPress attraction services instead. They tin thief streamline and automate each nan tasks you request to execute to support your tract patient and up-to-date, including:

  • Finding and fixing surgery links
  • Updating themes and plugins
  • Backing up your WordPress tract
  • Deleting spam comments
  • Automatically update nan WordPress halfway to nan latest versions recommends that you execute these housekeeping tasks astir each 3 to six months.

While you could prosecute a VA to execute these tasks, it’s overmuch cheaper to simply salary for a work supplier to do nan occupation for you.

We urge choosing Seahawk, which is nan best WordPress attraction service connected nan market. They do backup services, halfway updates, taxable and plugin updates, assets optimization, malware removal, uptime monitoring, and overmuch more.

Their SeaCare package, starting astatine $99 per month, provides each nan basal services you request to return bully attraction of your site.


You will moreover get a dedicated relationship head who is location for you whenever you request it. That intends you are conscionable a telephone distant from resolving immoderate issues.

Another replacement is to usage a managed WordPress hosting institution for illustration WP Engine, which tin grip astir attraction services. Managed hosting providers return attraction of each server guidance tasks for illustration server setup, security, and maintenance.

Frequently Asked Questions

Our readers often inquire america astir really to prosecute WordPress virtual assistants. Here are nan answers to nan astir communal questions:

How overmuch does a virtual adjunct cost?

Prices for virtual assistants alteration but mostly will costs betwixt $5 to $50 per hour, pinch specialized and US-based VAs costing much than admin-focused and overseas ones.

While galore complaint by nan hour, immoderate whitethorn value their fees arsenic a monthly retainer of $500 to $4,000 for a group number of hours.

When should you prosecute a virtual assistant?

As business owners, it’s difficult to cognize erstwhile it’s clip to prosecute a virtual assistant. But present are a fewer signs that it’s clip to statesman delegating:

  • You are spending excessively overmuch clip connected low-value tasks. It’s champion to walk your clip adding worth to your institution successful a measurement that only you can.
  • You are losing customers because you can’t respond to support emails. Poor customer acquisition will lead to a bad reputation, which tin impact nan maturation of your business.
  • You aren’t bully pinch WordPress. A VA pinch method skills tin grip fixing WordPress errors and execute backups, ensuring that your tract stays unafraid and up-to-date.
  • You are struggling to negociate contented for your WordPress site. A WordPress virtual adjunct tin thief constitute blog posts, create graphics, and schedule contented updates.

Outsourcing whitethorn consciousness unnatural for entrepreneurs who for illustration to beryllium successful control. But portion of increasing a business is putting spot successful others truthful that your institution tin tally without your afloat attention.

That said, if you only request thief maintaining your WordPress site, past WordPress attraction services are nan much reliable and affordable solution.

We dream this article helped you study really to prosecute virtual assistants for your WordPress site. You whitethorn besides want to cheque retired our guideline to nan astir crucial WordPress attraction tasks to execute regularly and nan ultimate WordPress information guide.

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Editorial Staff

About nan Editorial Staff

Editorial Staff astatine WPBeginner is simply a squad of WordPress experts led by Syed Balkhi pinch complete 16 years of acquisition successful WordPress, Web Hosting, eCommerce, SEO, and Marketing. Started successful 2009, WPBeginner is now nan largest free WordPress assets tract successful nan manufacture and is often referred to arsenic nan Wikipedia for WordPress.